Formatting issue when merging two dox into one

Aspose.Words Product Family
1

I need to merge multiple docx file into one. When I merge it there is a formatting issue in the last sentence. Please refer the attached files.
merged_document.docx (21.4 KB)

2.docx (28.5 KB)

3.docx (28.3 KB)

Python implementation:

  merged_document = aw.Document()
  merged_document.remove_all_children()
  for fileName in docx_file_paths:
      input = aw.Document(fileName)
      # Append the source document to the end of the destination document.
      import_format_options = aw.ImportFormatOptions()
      import_format_options.keep_source_numbering = True
      merged_document.append_document(input, aw.ImportFormatMode.KEEP_SOURCE_FORMATTING, import_format_options=import_format_options)
  
  merged_document_name = "merged_document.docx"
  merged_document_path = os.path.join(merge_path, merged_document_name)
  merged_document.save(merged_document_path)
2

@sachithaPDF

Cause

When merging multiple DOCX files, formatting issues can arise due to differences in styles, fonts, or paragraph settings between the documents. This can lead to inconsistencies, particularly in the last sentence of the merged document.

Solution

To address formatting issues during the merge, you should standardize the styles and formatting before merging. Here are the steps to resolve this:

  1. Check Styles: Ensure that all documents use the same styles for headings, paragraphs, and other text elements. Apply a consistent style template across all documents.

  2. Use Aspose.Words for Merging: Utilize the Document class from Aspose.Words to ensure that formatting is preserved during the merge. Here’s a code snippet to merge documents:

import com.aspose.words.Document;
import com.aspose.words.DocumentBuilder;

public class MergeDocuments {
    public static void main(String[] args) throws Exception {
        Document finalDoc = new Document();
        DocumentBuilder builder = new DocumentBuilder(finalDoc);

        String[] fileNames = {"file1.docx", "file2.docx", "file3.docx"};
        for (String fileName : fileNames) {
            Document doc = new Document(fileName);
            builder.insertDocument(doc, ImportFormatMode.KEEP_SOURCE_FORMATTING);
        }

        finalDoc.save("merged_document.docx");
    }
}
  1. Adjust Paragraph Settings: After merging, adjust paragraph settings (like spacing and indentation) in the final document to ensure consistency.

Next Steps

  1. Review and standardize the styles used in each document.
  2. Implement the provided code snippet to merge the documents while preserving formatting.
  3. After merging, thoroughly check the final document for any remaining formatting issues and make necessary adjustments.

If you have any further questions or need additional assistance, feel free to ask!

3

@sachithaPDF Unfortunately, I cannot reproduce th eproblem on my side. I used the following a little modified code for testing:

docx_file_paths = ["C:\\Temp\\2.docx", "C:\\Temp\\3.docx"]

merged_document = None
for fileName in docx_file_paths:
    input = aw.Document(fileName)
    if merged_document == None:
        merged_document = input
        continue

    # Append the source document to the end of the destination document.
    import_format_options = aw.ImportFormatOptions()
    import_format_options.keep_source_numbering = True
    merged_document.append_document(input, aw.ImportFormatMode.KEEP_SOURCE_FORMATTING, import_format_options=import_format_options)
  
merged_document.save("C:\\Temp\\out.docx")

Here is the produced output:
out.docx (32.2 KB)